Tuesday, 21 February 2023, the University of Indonesia (UI) Faculty of Public Health (FPH) received a visit from UI’s Transformation, Risk Management and Evaluation Monitoring (TREM) Bureau. Received in the PA Meeting Room 212 UI Health Sciences Cluster Building, this visit was aimed at obtaining input from each faculty regarding the monitoring and evaluation (monev) process in connection with the UI Monitoring and Evaluation POB and the UI Monev Guidebook.
During this visit from FPH UI, the Dean, Prof. dr. Mondastri Korib Sudaryo, M.S., D.Sc.; Deputy Dean for Education, Research and Student Affairs, Dr. Ir. Asih Setiarini, M.Sc.; Deputy Dean for Resources, Ventures and General Administration, Dr. Milla Herdayati, S.K.M., M.Sc.; Faculty Secretary, Nelasari, S.K.M., M.K.M., and IT Unit Coordinator, Eddy Afriansyah, M.Kom. Meanwhile, from the TREM UI Bureau, the Head of the TREM UI Bureau, Vishnu Juwono, S.E., M.I.A., Ph.D.; Head of Monitoring and Evaluation Section, Ranggalawe Suryasaladin, S.H., M.H., LL.M.; Head of Monitoring and Evaluation Planning Subdivision, Diana Setiyo Dewi, S.E., M.Sc.; along with its staff.
During this visit, FPH UI conveyed what had been done to carry out the monitoring and evaluation process at the faculty, including:
- FPH has created a performance monitoring information system (SISKA)
- FPH has two ISO certifications, namely ISO 9001 related to service and ISO 37001 related to anti-bribery. The two certifications are a synergistic step for the faculty towards ZI-WBBM. The certification is expected to improve faculty services and the quality of faculty performance.
- Completion of performance achievements that are evaluated quarterly. After all achievement data is filled in, the faculty will hold a management meeting where performance achievements will be seen and evaluated if there are still targets that have not been achieved. Furthermore, the faculty held a leadership meeting which was also attended by the heads of departments and heads of study programs. The achievements of the departments and study programs will be presented and the targets for the next quarter will be anticipated.
- To appreciate unit achievements, the faculty will give a reward called Tumpeng Appreciation to the unit with the highest achievement.
In addition to the success of the steps taken, FPH also conveyed the obstacles encountered in the process of monitoring and evaluating faculty performance, namely differences in perceptions and understanding of indicators so that it is necessary to convey clear operational definitions so that there are no mistakes in filling in performance achievements, and the need for an accountability system. sakip) university level which is always asked by assessors during the ZI assessment.
Despite the obstacles faced, the TREM UI Bureau appreciates the achievements and advantages of FPH compared to other faculties where FPH has achieved more than 100% for almost the 68 monitoring and evaluation indicators it has. “The achievement of FPH itself is good because it is only constrained by 3 indicators which have not reached 100% were compared to other faculties, FPH is one of the few indicators that does not reach 100%,” said the Head of the TREM UI Bureau, Vishnu Juwono.
Through this visit, the TREM UI Bureau hopes to obtain output in the form of POB Monev which can later be applied to work units as well as the preparation of a monev guidebook that can reduce gaps in different interpretations of achievements. (wrk)
